Part III - Application requirements
Deadline For Filing applications: July 31, 2009.
Applications post-marked after the deadline date will not be accepted.
Applicants must submit original copies of the following documents for all magazines for which financial assistance is requested:
Support for Editorial Content Application Form (SEC)
A completed application form. (A blank application form is provided in the application kit, as well as being downloadable, along with an example of a completed application form at www.pch.gc.ca/cmf).
Issues of the Magazine
All regular and special issues of the magazine, published during the publishing firm’s twelve (12) month financial year that ends on a date falling within the period of April 1, 2008, and March 31, 2009, based on the frequency of publication:
- 2 to 12 times a year—all issues for the twelve (12) month period referred to above;
- 13 to 26 times a year—all issues for the last six (6) months of the period referred to above;
- 27 to 52 times a year—all issues for the last three (3) months of the period referred to above.
Marked Issue
Using the letters shown below, applicants must identify with a BLACK MARKER through one or more of the issues provided, the following categories (see Part IV—Definitions):
- C – Canadian editorial content
- F – Foreign editorial content
- A – Advertising pages
- N – Non-revenue pages
Please mark ALL text, photographs, and illustrations SEPARATELY.
Applicants whose magazines seem to contain more foreign editorial content than stated in their application form could be asked to mark all issues submitted with their application. An example of a marked page is available in the application kit as well as on the CMF Web site.
One copy of the Magazine's most recent issue
Financial Statements
All applicants must provide the following document(s) covering the publishing firm’s twelve (12) month financial year that ends on a date falling within the period of April 1, 2008, and March 31, 2009:
- A complete set of financial statements for the publishing firm covering the period mentioned above (see definition of Financial statements, Part IV) which is generally comprised of the following:
- a report from an independent certified accountant
- a balance sheet
- a statement of income—profit and loss
- a statement of cashflow
- notes to the financial statements
Financial statements containing an approval signature on behalf of the Board, or on behalf of a director, must be signed by the authorized person. The signature must be an original signature.
Please see the table below for the level or type of financial statements required.
- A publishing firm that publishes multiple magazines or is involved in other lines of business in addition to magazine publishing must also provide an income statement covering the period mentioned above for each magazine for which funding is requested.
- Separate income statements for each magazine may be included in the financial statements of the publishing firm (one schedule for each magazine); or
- Separate income statements for each magazine signed by the publisher.
| how much funding did the magazine receive from the cmF for its 2008-2009 application? | Single-title publishing firm | Publishing firm with multiple titles or other lines of business beyond publication of one magazine |
|---|---|---|
| First-time applicant or magazine which received less than $200,000 | Complete set of financial statements of the publishing firm at the review engagement report level (or audit level if preferred) | Complete set of financial statements of the publishing firm at the review engagement report level (or audit level if preferred) PLUS an income statement for each title, for which funding is requested, signed by the publisher |
| Magazine which received more than $200,000 | Complete set of financial statements of the publishing firm at the audit level | Complete set of financial statements of the publishing firm at the audit level PLUS an income statement for each title, for which funding is requested, signed by the publisher |
Note: NOTICE TO READER OR DRAFT VERSIONS OF FINANCIAL STATEMENTS WILL NOT BE ACCEPTED. Change in ownership status of a magazine or publication firm may result in additional financial requirements.
We recommend that publishing firms with multiple titles or other lines of business beyond publication of one magazine, use if possible, the income statement template which is included in the application kit. The template includes easy reference numbers which can be used in section G of the SEC application form. Numbering will also facilitate reconciliation of revenues and expenses of a magazine contained in the different financial information sections of the SEC application form.
The income statement must contain the following attestation and must be signed by the publisher: “Management is responsible for the preparation of the income statement. Management believes that the income statement fairly reflects the form, and substance of transactions and that it reasonably represents the magazine’s results of operations. This income statement has been prepared in accordance with generally accepted accounting principles.”
Circulation Statement Requirements
A publishing firm MUST provide a circulation audit report from a recognized circulation audit company covering all or part of the reference period stated in section D1 of the application form.
If a circulation audit report is not available, the publishing firm MUST provide documents proving that the magazine’s circulation is at least 50% paid. The following documents must be provided:
- a description of the distribution model used;
- printing invoices for all issues of the magazine during the reference period stated in section D1 of the application form;
- supporting documents for all issues relative to the distribution model used, such as, but not limited to: postal transaction records and other distribution invoices, records of payment sold through retailers/newsstands, contracts supporting membership subscriptions, bulk subscriptions, multi-copies, sponsored single copy sales, etc.
Additional circulation information could be requested from the applicant for clarification purposes.
All publishers must attest to the accuracy of the magazine circulation figures reported in Section E1 of the application form by signing and dating this section. Please be aware that fraudulent reporting of a magazine’s circulation will result in the magazine being ineligible for a CMF contribution and the magazine will not be considered for CMF funding for two years thereafter.
Report on the use of Financial Assistance
All recipients who will receive funding for their magazine must complete this report in as much detail as possible using the template posted on the CMF Web site at: www.pch.gc.ca/cmf.
Funds received must be spent on eligible editorial expenses only, as listed under the Eligible editorial expenses (Part I, section 5) and Part IV—Definitions. These expenses are of editorial nature and cannot be spent for example on circulation, printing, creation of a Web site, etc.
The report must be submitted by July 31, 2010 and must be signed by the PUBLISHER of the magazine.
Should the report submitted to the CMF be incomplete, insufficient, or cover ineligible expenses, the applicant will be contacted. Failure to submit a complete report may effect future eligibility to the program.
It is in the publisher’s best interest to describe in detail the impact that the CMF funding has had on the magazine. These reports will assist the Department of Canadian Heritage to assess the effectiveness of the contribution program in relation to its objectives.
Magazine Profile
The magazine profile is part of the SEC application form (section J). All applicants must submit a magazine profile. Applicants re-applying must submit an UPDATED magazine profile with their application. An example of a completed magazine profile is available on the CMF Web site.