Part III Definitions
Audited financial statements
Prepared by an independent public accountant/auditor, e.g. a chartered accountant (CA), a certified management accountant (CMA) or a certified general accountant (CGA).
Benefits (Eligible expense)
The employer portion (net of payroll deductions from Canadian or permanent resident employees) relating to:
- statutory benefits such as the Canada Pension Plan / Quebec Pension Plan, Employment Insurance and provincial health plans where applicable; and
- non-statutory benefits such as group insurance coverage for medical, dental, disability, life insurance and other items.
Contribution agreement
A written undertaking between a donor department and a prospective recipient of a contribution which describes the obligations of each.
Financial year (of the association)
Refers to the association's financial year consisting in an accounting period of twelve (12) consecutive months.
Fiscal year (of the government)
Refers to the federal government fiscal year, which starts on April 1 of a given year and ends on March 31 of the following year.
In kind contribution
The contribution by an individual, business or organization of materials, goods, services or time to the project, which would otherwise be a necessarily incurred expense. To be eligible, the in kind contribution must be essential to the project's success, and otherwise would be purchased and paid for by the applicant.
Professional / consultant fees (Eligible expense)
Payments for services rendered by an individual or an organization that is not employed by the association.
Salaries (Eligible expense)
Gross earnings and taxable benefits (including overtime) of Canadian or permanent resident employees on the association's payroll directly associated with the project.
Specialized software (Eligible expense)
Software required for the specific needs of the project. The general use of software that assists in the ongoing operations of the association is not considered an eligible expense.
Training (Eligible expense)
Costs to attend workshops, training courses, seminars and conferences. Eligible expenses will include registration fees and materials. Transportation and accommodation expenses are to be reported separately as travel costs.
Travel costs (Eligible expense)
Economy class transportation and accommodation for related project activities. Eligible costs include:
- transportation: airline, taxi, vehicle rental, parking and mileage costs;
- accommodation: hotel or other; and
- meals.
Web site / E-commerce (Eligible expense)
All costs related to the creation, maintenance, and operation of Web sites and e-commerce activities directly associated with the project.