Appendix B - Preparing an Application

What should your application include?

You will be asked to provide the following information when completing the on-line application. You may wish to prepare this information ahead of time so that you may copy and paste into the on-line application form. Information that appears with an asterisk (*) is mandatory and must be provided.

Section 1: Employer Profile

Note: This section needs to be completed only once.

Mailing Address

  • Legal Name of Organization*
  • Street Address/PO Box*
  • City/Town/Village*
  • Province/Territory*
  • Postal Code*
  • Telephone*
  • Fax
  • URL/Internet Address
  • E-mail Address*

Organization Information

  • Year founded*
  • Type of Organization (Private/Public/Non-profit) *
  • Is your organization registered with the Canada Revenue Agency as a charitable organization? *
  • Federal Business Number (Payroll or GST Number) *
  • Number of employees*
  • Main activity sector* (choose from the on-line menu)

Contact Information

  • Head of Organization
    • Name*
    • Title*
    • E-mail Address*

  • Contact Person
    • Name*
    • Title*
    • Telephone*
    • Fax
    • E-mail Address*

Section 2: Job Application for Summer Jobs

Note: This section must be completed for each different job title

Job Information

Note: You can submit applications for multiple job titles.

  • Job Title*
  • City/Town/Village*
  • Province/Territory*
  • Language(s) Requirements*
  • Driver's License Required*

Job Budget for Summer Job Applications

  • Number of positions per job title*

  • Duration of employment per position
    • Start date of employment*
    • End date of employment*
    • Number of weeks worked*
    • Number of days paid for the project*
    • Number of statutory holidays paid but not worked*

  • Salary per position
    • Number of hours worked per week*
    • Number of hours worked per day *
    • Hourly wage (not including benefits) *

  • Employer mandatory costs per position
    • Percentage of salary, e.g., EI, CPP benefits, statutory holidays, vacation pay, etc*

  • YCW contribution for each position requested
    • Percentage of YCW contribution requested*
    • Total financial contribution from employer*

  • Other financial sources for these positions
    • Federal
    • Provincial/Territorial
    • Municipal
    • Other

  • Other contributions (cash or in-kind) from the employer for all positions
    • Specialized equipment and supplies
    • Office space
    • Orientation and training
    • Supervision

Section 3: Job Applications for Internships

Note: This section must be completed for each different job title.

Job Budget for Internship Applications

  • Number of positions*

    Please specify the
    1. In-cash employer contribution;
    2. In-kind employer contribution;
    3. YCW Contribution requested, for each field listed below.

  • Administration
    • Orientation and supervision
    • Office space
    • Supplies
    • Communications
    • Recruitment
    • Staff travel
    • Other (specify)
    • Sub total

  • Intern
    • Briefing and de-briefing
    • Intern allowance: Number of weeks worked
    • Intern allowance: Number of hours worked per week
    • Intern allowance: Hourly wage (not including benefits)
    • Intern allowance: Total ( _ weeks x _hrs/week x _$/hr = )
    • Mandatory employer costs
    • Accommodation
    • Language upgrading
    • Intern domestic travel
    • Intern insurance
    • Job search support
    • Other (specify)
    • Sub total
    • Total cost of internship

 

Job Information
Document Sections Description
General Information This section should include the following information:
  • Job or Internship title
  • Duration
  • Start and end dates
  • Language(s) of work
  • Other relevant information
Project and Job Objectives This section should:
  • List the main objective(s).
  • Explain how the project will benefit all parties -- employer, student or intern, and if applicable, host organization for international internships.
  • Indicate if the project will contribute to the development of official language minority communities. Please specify.
  • For internships only: Indicate clearly how the experience will contribute to the intern's employability or self-employability, or how this opportunity will build the intern's skills and facilitate his or her entry into Canada's workforce.
Description of Tasks This section should:
  • Clearly define the tasks to be undertaken.
Work Plan This section should:
  • Provide timelines and a work plan for completing tasks.
Measurable Outcomes This section should:
  • Indicate the measurable outcomes of the project.
  • Describe how you expect to meet your goals.
  • Describe how you will measure the success of this position.
Employability SkillsTo Be Gained This section should identify specific skills the job experience will help the student or intern develop.
Candidate Profile This section will facilitate your search for, and recruitment of, the ideal candidate.
  • Indicate a particular field of study, if required, and any diplomas or certificates.
  • Indicate the level of computer and other skills the candidate will need.
  • Indicate what provisions you intend to put in place to encourage participation from the Government of Canada's job equity groups (i.e., women, persons with disabilities, visible minorities, Aboriginal peoples).
  • Indicate the application deadline and the mailing address.
  • Develop promotional tools for recruitment using the above information.
  • Describe your planned interview process.
  • Describe how you will ensure YCW eligibility prior to hiring.
  • Describe any promotional tools for recruitment.
YCW Web site Job Poster This section should:
  • List job specifics (location, wage, start and end date, etc.)
  • Include a short job description.
  • List the necessary qualifications for the positions.
Note: If selected, this job poster will be put on the YCW Web site.
Orientation and training This section should:
  • Describe the orientation and coaching you plan to provide during employment (i.e., introduction to computer systems, attending weekly team meetings, daily meetings with an immediate supervisor and training).
  • List opportunities for developing professional contacts (i.e., registration with a professional association, attending a conference, networking with peers) and for developing employability and/or career-related skills.
  • Describe any workplace safety training offered.
Supervision This section should:
  • Describe the ongoing workplace supervision you plan to provide during employment.
  • Specify the method of supervision/learning assistance you'll use (i.e. job shadowing, hands-on training, etc.).
  • Please provide full details of immediate supervisor(s) for each position proposed and include all contact information. The supervisor(s) address(es) must match the employee work location. Please provide start and end dates if there is more than one supervisor per position.
Characteristics of City/Region (optional) This optional section should describe the characteristics of the city or region where your project will be located.

Provide information on cultural events, tourist attractions and Web sites to visit.

 

Additionally, if you are applying for an internship, you must also include:

Document Sections Description
Post-Project This section should explain how you plan to assist the intern's transition into the labour market.
  • Describe the post-project support services you will provide.
  • Attach a career orientation plan for the intern, indicating how you will support their job search and networking activities during and after the project.
  • Identify any specific employment programs or job-search services available to the intern through you or your host organization.
  • Provide any information you have about current job prospects in the intern’s field.
Mission and Mandate of the Host Organization This section should identify the name and location of the host organization as well as its mandate and mission.

Note:

To access the Portable Document Format (PDF) version you must have a PDF reader installed. If you do not already have such a reader, there are numerous PDF readers available for free download or for purchase on the Internet:

Please note that all saveable and fillable PDF forms require Adobe Acrobat Reader version 8.1 or higher.

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